University of the Philippines System
Diliman, Quezon City
BULLETIN OF VACANT POSITIONS NO. 2021-24

Closing date: June 26, 2021

AVAILABLE POSITIONS

Click each position to see the job description, responsibilities, and the application process.

Note:

1) Applicants with incomplete Required Documents shall not be considered to be included in the list of qualified candidates.
2) Submission of Supplemental Documents is encouraged.
3) Late submission shall not be accepted.
4) Submission should only be made through email ([email protected]). Walk-in applicants will not be entertained as of this time to secure the health and safety of the
applicants and the employees.

One (1) Information Technology Officer I SG-19

UPSB-ITO1-2-2021

  • Bachelor’s degree relevant to the job
  • 2 years of relevant experience
  • 8 hours of relevant training
  • Career Service (Professional) / Second Level Eligibility

The System/I.T. Administrator is responsible in the upkeep and review of all ICT-equipment and peripherals of the entire Center. S/he is in charge of ensuring optimal use of available ICT resources as well as in maintaining inventory and procurement of needed ICT tools and equipment units of the entire Center
a. Leads development and maintenance of PGC’s data center and HPC system
b. Ensure that the data center and HPC systems of the facility are running smoothly and must interface with direct access clients in troubleshooting problems related to the computing system
c. Perform continuous improvement and optimization software for HPC or participate in development of new software/tools/algorithms for bioinformatics analysis using HPC at CFB, ASTI or other cloud resources;
d. Assist in development, deployment, and maintenance of information management systems of the PGC in coordination with ED or CFB Director and CFB Staff;
e. Create / update guideline and best practices for efficient use of Facility’s computing resources (particularly bioinformatics software and job scheduling system).
f. Assists the System Administrator in ensuring that all kernel-space software and systems are updated as necessary, and/or with the latest security patches on HPC systems and staff workstations, as applicable;
g. Coordinates with the ED or Program Director and other member of the staff in performing software maintenance tasks operating updates, troubleshooting, or other hardware-software integration tasks;
h. Perform other duties as may be required by the Executive Director

Interested and qualified applicants should signify their interest in writing. Attach the following documents to the application letter and submit through email at [email protected]:
Required Documents:
1. Letter of application addressed to Prof. Ariel S. Betan
2. Comprehensive Resume with ID picture
3. CS Form No. 212 Revised 2017: Personal Data Sheet (PDS) with attached Work Experience Sheet
4. Photocopy of Scholastic Record/Academic Record such as diploma and transcript of records (TOR)
5. Original copies or certified true copies of Certificates of Employment, Contracts, Appointments or Service Record
6. Photocopy of Training Certificates or Learning and Development Interventions
7. Photocopy of certificate of eligibility/rating/license
Supplemental Documents (if any):
8. Performance Ratings or Certificate of Performance for the last two (2) rating periods (i.e. January to June 2020 and July to December 2020) with at least Very Satisfactory ratings or its equivalent
9. Certificate/s of Awards/Citation/Commendation

One (1) Administrative Officer V SG-18

UPSB-ADOF5-1-2021

  • Bachelor’s degree relevant to the job
  • 2 years of relevant experience
  • 8 hours of relevant training
  • Career Service (Professional) / Second Level Eligibility

Oversee the timely, responsive and economical administrative services in personnel and records management, cash disbursement, procurement, security and custody of property and the maintenance of facilities, in order to ensure efficient operation
of the entire Center.
Finance-related duties:
a. Process payment to suppliers and contractors (as PGC’s sole UIS creator);
b. Process liquidation and expense reports;
c. Process and monitor petty cash and emergency expenses (as designated Petty Cash Custodian)
d. Review and endorse supply requisitions (Purchase Requests, Annual Procurement Plan to executive Director;
e. Monitor Trust fund sub accts for revenues generated from the use of office and laboratory spaces;
Personnel-related duties:
f. Monitor Staff attendance and absences for payroll preparation (as PGC’s sole creator);
g. Maintain a harmonious work environment through coaching and counselling of personnel from guard, janitors to admin and core facilities staff;
h. Ensure apt training, orientation/ re-orientation of admin and core facilities staff;
i. Implement “internal” office policies on tardiness, absences, file management and endorsement (upon resignation) and other SOPs;
j. Prepare personnel records (as required) such as “Certificate of Services”, “Travel orders”, “Travel Liquidation report”, “Exit Clearance”;
k. Facilitate Cash Advance Requests for Travel or Project expenses of ED, Program Directors and PGC admin and core facilities staff;
Building Supervision:
l. In the absence of ED or Facilities Engineer, attend all building-related meetings for status updates and resolution of concerns;
m. Keep management informed of building-related concerns such as security and janitorial services, waste disposal, generator and elevator malfunctions/ maintenance, etc.;
n. Work closely with Facilities Engineer on building concerns, utilization of office & laboratory spaces;
o. Monitor monthly cost of utilities and maintenance of the entire building;
p. Custodian of booking & usage (leasing out) of conference rooms, training room and other spaces of the building;
Coordinative Function:
q. Coordinate with OVPA, OVPAA, Accounting Office, Budget Office, SPMO, DBM, OCA, OVPD, ODPI, PMO, CMO, and ITDC.
r. Coordinate with other Government agencies such as DOST (PCHRD, PCIERRD, PCAARRD), CHED and DOH.
s. Coordinate with DBM with regards to procurement and other matters;
Management- assistance :
t. Maintain and assist SOM with ED’s schedules, appointments;
u. Process ED and Program Directors’ pre travel and post travel documents such as Travel Order, request for Travel Authority, Cash Advance Request, Liquidation reports, assignment of OIC, etc.;
v. Perform other duties that may be required by the Executive Director

Interested and qualified applicants should signify their interest in writing. Attach the following documents to the application letter and submit through email at [email protected]:
Required Documents:
1. Letter of application addressed to Prof. Ariel S. Betan
2. Comprehensive Resume with ID picture
3. CS Form No. 212 Revised 2017: Personal Data Sheet (PDS) with attached Work Experience Sheet
4. Photocopy of Scholastic Record/Academic Record such as diploma and transcript of records (TOR)
5. Original copies or certified true copies of Certificates of Employment, Contracts, Appointments or Service Record
6. Photocopy of Training Certificates or Learning and Development Interventions
7. Photocopy of certificate of eligibility/rating/license
Supplemental Documents (if any):
8. Performance Ratings or Certificate of Performance for the last two (2) rating periods (i.e. January to June 2020 and July to December 2020) with at least Very Satisfactory ratings or its equivalent
9. Certificate/s of Awards/Citation/Commendation

One (1) Project Development Officer III SG-18

UPSB-PDO3-3-2021

  • Bachelor’s degree relevant to the job
  • 2 years of relevant experience
  • 8 hours of relevant training
  • Career Service (Professional) / Second Level Eligibility

The person will communicate to the public the PGC brand, key messages, available services, events and activities, research agenda, scientific publications, etc. using available communication platforms such as but not limited to website, social media accounts, marketing & institutional materials in print or audio-visual. S/he will oversee logistics, documentation, liaising with the media of the entire Center’s events and activities.
a. S/he will develop & implement business development and resource generation plans/activities;
b. sales & marketing/feasibility studies to generate & increase revenue and expand client base of the entire Center
c. S/he will also develop and implement sustainable plans/proposals and subsequent reports of the entire Center’s communication and stakeholder engagement annual activities.
d. Oversee communication, events and stakeholder relations activities of the Center.
e. Perform other duties as may be required by the Executive Director

Interested and qualified applicants should signify their interest in writing. Attach the following documents to the application letter and submit through email at [email protected]:
Required Documents:
1. Letter of application addressed to Prof. Ariel S. Betan
2. Comprehensive Resume with ID picture
3. CS Form No. 212 Revised 2017: Personal Data Sheet (PDS) with attached Work Experience Sheet
4. Photocopy of Scholastic Record/Academic Record such as diploma and transcript of records (TOR)
5. Original copies or certified true copies of Certificates of Employment, Contracts, Appointments or Service Record
6. Photocopy of Training Certificates or Learning and Development Interventions
7. Photocopy of certificate of eligibility/rating/license
Supplemental Documents (if any):
8. Performance Ratings or Certificate of Performance for the last two (2) rating periods (i.e. January to June 2020 and July to December 2020) with at least Very Satisfactory ratings or its equivalent
9. Certificate/s of Awards/Citation/Commendation

One (1) Administrative Officer IV SG-15
UPSB-ADOF4-6-2021

  • Bachelor’s degree relevant to the job
  • 1 year of relevant experience
  • 4 hours of relevant training
  • Career Service (Professional) / Second Level Eligibility

The person will ensure the timely delivery of the entire Center’s procurement needs from office and laboratory supplies, reagents, building equipment and maintenance needs, up to highly-technical services. S/he is expected to prepare, monitor, and
coordinate the annual procurement plans & inventory of the different sections/offices and laboratories/core facilities of the entire Center.
Procurement-related:
a. Prepare the Annual Procurement Plan (APP) and project management plan (PPMP) of the entire center (as PGC’s designated SPCMIS creator);
b. Facilitate endorsement of PPMP of all PGC research projects implemented at PGC to the Executive Director prior to submission to UP System Procurement Office c. Prepare Purchase Request (PR) and Requisition and Issue Slip (RIS) for Admin
section;
d. Review all purchase requests submitted by Core facilities and PGC projects, then provide the Control Numbers before endorsing to PGC Executive Director for signature and SPCMIS approval;
e. Facilitate, review required canvasses in compliance with GPPB prior to preparation of Purchase Order (P.O.) of items below 50,000 for subsequent endorsement to PGC Executive Director;
f. Seeks prior approval from UP President before preparing purchase requisitions of all EO requests;
g. Maintain an efficient inventory system of office supplies and equipment;
h. Facilitate and ensure submission of complete supporting documents to Junior Office Manager (AO) related to processing of payment to suppliers.
Records-Management:
i. Screen all “Incoming Documents” and convert to eCopy before endorsing to process owner/Program Director
j. Monitor “Outgoing Documents” that are entered by PGC’s Senior Office Aide in the Document tracking System prior to release;
k. Maintain an efficient filing system of all Incoming Correspondences of the Administrative Office;
l. Maintain the PGC Account in UP Document Tracking System (DTS), and Online Monitoring of PGC transactions for retrieval and archival of records and for requested status updates from Project personnel;
m. Maintain Personnel 201 file both hard copy and e-file, and online Database of all PGC Non-UP Contractual Personnel
Coordinative Function:
q. Coordinate with UP Helpdesk, SPMO, Project personnel, suppliers and contractors for follow up or submission of pertinent documents;
r. Assist the Junior Office Manager in monitoring the implementation of office guidelines and internal SOPs in the admin office;
s. Respond to telephone inquiries, and forward email inquiries to the concerned party;
t. Perform other duties that may be required by the Executive Director.

Interested and qualified applicants should signify their interest in writing. Attach the following documents to the application letter and submit through email at [email protected]:
Required Documents:
1. Letter of application addressed to Prof. Ariel S. Betan
2. Comprehensive Resume with ID picture3. CS Form No. 212 Revised 2017: Personal Data Sheet (PDS) with attached Work Experience Sheet
4. Photocopy of Scholastic Record/Academic Record such as diploma and transcript of records (TOR)
5. Original copies or certified true copies of Certificates of Employment, Contracts, Appointments or Service Record
6. Photocopy of Training Certificates or Learning and Development Interventions
7. Photocopy of certificate of eligibility/rating/license
Supplemental Documents (if any):
8. Performance Ratings or Certificate of Performance for the last two (2) rating periods (i.e. January to June 2020 and July to December 2020) with at least Very Satisfactory ratings or its equivalent
9. Certificate/s of Awards/Citation/Commendation

One (1) Administrative Officer III SG-14
UPSB-ADOF3-4-2021

  • Bachelor’s degree relevant to the job
  • 1 year of relevant experience
  • 4 hours of relevant training
  • Career Service (Professional) / Second Level Eligibility

S/he will monitor, prepare, and report the entire Center’s revenues from research grants, client services, etc. She is expected to liaise with funding agencies, clients, project leaders, proponents on financial reporting, and budget preparation
Pre-project Assistance:
a. Assist proponent/ Project Leader in reviewing proposed Line-Item-Budget (LIB), ensuring correctness of entries
b. Maintain communication and coordinate with project coordinator (of funding agencies) the required documents relevant to the approval of the project;
c. Once the proposal is approved, facilitate the signing and approval of the Memorandum of Agreement in accordance to UP-PGC’s SOP;
d. Transmit the signed MOA to funding agency and once notarized submit MOA to OSU for BOR confirmation, and subsequently request for a sub-account from UP System Accounting Office.
Research Project Monitoring:
e. Follow-up and monitor the release of grant to PGC, once released communicate with UP System Cash Office for the Issuance of Official Receipt;
f. Transmit Official Receipt to funding agency, and subsequently coordinate with UP System Accounting Office for the creation of “Books of Accounts”;
g. Coordinate with project leader and project personnel on PGC’s SOP in preparing purchase requisitions; processing of Contract of Services, basic paper, and time sheets, correct monitoring of the project’s budget and disbursements;
h. Work closely with the project assistant in monitoring disbursements (book of accounts) of project for timely preparation of financial reports;
i. Serves as the Project Assistant of research projects spearheaded by the Executive Director;
j. Monitor all PGC research projects in parallel with UP System Accounting Office;
k. Submit quarterly, annual and terminal financial reports to Accounting Office and Funding Agency;
l. Upon project completion, facilitate the return of Unutilized Budget (UB) to the funding agency in coordination with the Project Leader, PGC JOM, Accounting Office and Cash Office of the UP System;
m. Facilitate and Prepare documentation for fund transfers to CUs/Implementing agencies;
Coordinative-function
n. Work closely with the Proponent/ Project Leader, Project Assistant, funding agency’s project coordinator;
o. Liaise with TTBDO, OVPLA, OVPAA, Accounting Office and funding agencies.
p. Perform other duties that may be require by the Executive Director.

Interested and qualified applicants should signify their interest in writing. Attach the following documents to the application letter and submit through email at [email protected]:
Required Documents:
1. Letter of application addressed to Prof. Ariel S. Betan
2. Comprehensive Resume with ID picture
3. CS Form No. 212 Revised 2017: Personal Data Sheet (PDS) with attached Work Experience Sheet
4. Photocopy of Scholastic Record/Academic Record such as diploma and transcript of records (TOR)
5. Original copies or certified true copies of Certificates of Employment, Contracts, Appointments or Service Record6. Photocopy of Training Certificates or Learning and Development Interventions
7. Photocopy of certificate of eligibility/rating/license
Supplemental Documents (if any):
8. Performance Ratings or Certificate of Performance for the last two (2) rating periods (i.e. January to June 2020 and July to December 2020) with at least Very Satisfactory ratings or its equivalent
9. Certificate/s of Awards/Citation/Commendation

One (1) Laboratory Technician III SG-10
UPSB-LABT3-20-2021

  • Completion of 2 years studies in college
  • 2 years of relevant experience
  • 8 hours of relevant training
  • Laboratory Technician (CSC MC 10, s. 2013 – Category II)

1. Assist on basic molecular biology experiments such as DNA/RNA Extraction, PCR, Capillary Sequencing, etc.
2. Receive and encode client samples as well as perform first pass quality control
3. Assist in organizing and monitoring laboratory supplies and reagents
4. Arrange and file documents such as client and sample details as well as ensuring that they are linked in the laboratory information system
5. Helps and maintain laboratory upkeep and cleanliness

Interested and qualified applicants should signify their interest in writing. Attach the following documents to the application letter and submit through email at [email protected]:
Required Documents:
1. Letter of application addressed to Prof. Ariel S. Betan
2. Comprehensive Resume with ID picture
3. CS Form No. 212 Revised 2017: Personal Data Sheet (PDS) with attached Work Experience Sheet
4. Photocopy of Scholastic Record/Academic Record such as diploma and transcript of records (TOR)
5. Original copies or certified true copies of Certificates of Employment, Contracts, Appointments or Service Record
6. Photocopy of Training Certificates or Learning and Development Interventions
7. Photocopy of certificate of eligibility/rating/license
Supplemental Documents (if any):
8. Performance Ratings or Certificate of Performance for the last two (2) rating periods (i.e. January to June 2020 and July to December 2020) with at least Very Satisfactory ratings or its equivalent
9. Certificate/s of Awards/Citation/Commendation

One (1) Administrative Assistant II SG-8
UPSB-ADAS2-7-2021

  • Completion of two-year studies in college or High School Graduate with relevant vocational/trade course
  • 1 year of relevant experience
  • 4 hours of relevant training
  • Career Service (Subprofessional) / First Level Eligibility

Serving as the receptionist and in charge of the records-keeping, receiving and outgoing documents of the entire Center. This entails answering calls and fielding them accordingly, addressing visitor questions and needs, and providing an overall welcoming environment to all incoming guests. S/he is also expected to assist during events or activities of the entire Center.
a. S/he will be responsible for greeting visitors and delivering exceptional customer service assistance.
b. Records Management: Logs, scans and endorses incoming documents within an hour upon receipt.
c. Follow-ups all receivables and payables of the Center every two weeks.
d. Coordinates all finance-related transactions with concerned parties/offices as needed.
e. Assist in the PHIC transactions of the center
f. Assist in the monitoring of the center’s revenues and expenses.
g. Perform other duties as may be required by the Program Director / Executive Director

Interested and qualified applicants should signify their interest in writing. Attach the following documents to the application letter and submit through email at [email protected]:
Required Documents:
1. Letter of application addressed to Prof. Ariel S. Betan
2. Comprehensive Resume with ID picture
3. CS Form No. 212 Revised 2017: Personal Data Sheet (PDS) with attached Work Experience Sheet
4. Photocopy of Scholastic Record/Academic Record such as diploma and transcript of records (TOR)
5. Original copies or certified true copies of Certificates of Employment, Contracts, Appointments or Service Record
6. Photocopy of Training Certificates or Learning and Development Interventions
7. Photocopy of certificate of eligibility/rating/license
Supplemental Documents (if any):
8. Performance Ratings or Certificate of Performance for the last two (2) rating periods (i.e. January to June 2020 and July to December 2020) with at least Very Satisfactory ratings or its equivalent
9. Certificate/s of Awards/Citation/Commendation

One (1) Administrative Officer II SG-11
UPSB-ADOF2-5-2021

  • Bachelor’s degree relevant to the job
  • No experience and training required
  • Career Service (Professional) / Second Level Eligibility

S/he will monitor, track, prepare billing statements, and report all revenues generated from client services of the core facilities. S/he is expected to report on collections & receivables, and to monitor & prepare budget & expense reports of the core facilities of the entire Center
Administrative Support to Admin and Core Facilities:
a. Prepare pertinent documents of core facilities’ procurement and reimbursement transactions, progress reports;
b. Ensure proper monitoring and records-keeping of the core facilities’ documents by logging/scanning and endorsing to superior/appropriate contacts;
c. Arrange logistics and take minutes of program meetings, and also serves as secretariat if any;
d. Monitor/maintain core facilities’ (including its research projects) budget and track expenditures;
e. Coordinate with UP System Offices for pertinent documents or research reports;
f. Help build positive relations within the team and external parties.
Internal Financial Monitoring Duties:
g. Maintain internal monitoring of PGC internal operating budget – track budget vs expenses;
h. Maintain internal monitoring of PGC’s revenue streams from research admin costs, client servicing, publication rewards, and other technical services;
i. Prepare quarterly and bi-annual/ annual reports of PGC’s IOB expenditures & revenues
j. Monitor receivables (unpaid accounts) of core facilities, and make the necessary follow up with clients
k. Maintain good relations with relevant UP System Offices especially when reconciling/ tracking documents / payments and others.
Customer Service / Office Support Duties:
l. Ensure front desk is tidy and has all necessary stationery and materials
m. Ensure timely and accurate customer service
n. Handle complaints and specific customer’s requests
o. Handle calls and endorse to requested person as well as greets and assists guests accordingly;
p. Ensure prompt delivery of documents to appropriate offices/ department;
q. Perform other duties that may be assigned by the Executive Director.

Interested and qualified applicants should signify their interest in writing. Attach the following documents to the application letter and submit through email at hrdo.upsyste[email protected]:
Required Documents:
1. Letter of application addressed to Prof. Ariel S. Betan
2. Comprehensive Resume with ID picture
3. CS Form No. 212 Revised 2017: Personal Data Sheet (PDS) with attached Work Experience Sheet
4. Photocopy of Scholastic Record/Academic Record such as diploma and transcript of records (TOR)5. Photocopy of certificate of eligibility/rating/license
Supplemental Documents (if any):
6. Original copies or certified true copies of Certificates of Employment, Contracts, Appointments or Service Record
7. Photocopy of Training Certificates or Learning and Development Interventions
8. Performance Ratings or Certificate of Performance for the last two (2) rating periods (i.e. January to June 2020 and July to December 2020) with at least Very Satisfactory ratings or its equivalent
9. Certificate/s of Awards/Citation/Commendation

One (1) Administrative Aide IV (Driver II) SG-4
UPSB-ADA4-8-2021

  • Elementary School Graduate
  • Professional Driver’s License (CSC MC 10, s. 2013 – Category IV)

S/he will serve as the driver for official business and will also serve as liaison to different offices in delivering correspondences or documents of the entire Center.
a. Serves as the center’s official driver for official travel of PGC officials and staff.
b. Responsible in picking up and delivering documents & packages relevant to PGC transactions;
c. Regularly update the PGC Online Monitoring of Transactions of all “Outgoing Documents”;
d. Delivers all outgoing documents to appropriate offices without delay;
e. Regularly pick up cheques payments (to PGC) and deliver to UP System Cash Office for OR issuance;
f. Provide technical assistance (laptop & network connection) during events;
g. Assist in monitoring and tracking of incoming and outgoing documents such as DVs, PRs, correspondents;
h. Picks up office supplies from the UP System SPMO;
i. Perform and document routine inspection and maintenance activities;
j. Assist the Building Engineer on the maintenance and improvement of PGC building.
k. Perform other duties as may be required by the Executive Director/ Program Director.

Interested and qualified applicants should signify their interest in writing. Attach the following documents to the application letter and submit through email at [email protected]:
Required Documents:
1. Letter of application addressed to Prof. Ariel S. Betan
2. Comprehensive Resume with ID picture
3. CS Form No. 212 Revised 2017: Personal Data Sheet (PDS) with attached Work Experience Sheet
4. Photocopy of Scholastic Record/Academic Record such as diploma or transcript of records (TOR)
5. Photocopy of certificate of eligibility/rating/license
Supplemental Documents (if any):
6. Original copies or certified true copies of Certificates of Employment, Contracts, Appointments or Service Record
7. Photocopy of Training Certificates or Learning and Development Interventions
8. Performance Ratings or Certificate of Performance for the last two (2) rating periods (i.e. January to June 2020 and July to December 2020) with at least Very Satisfactory ratings or its equivalent
9. Certificate/s of Awards/Citation/Commendation

One (1) Laboratory Aide II SG-4

UPSB-LABA2-21-2021

  • Elementary School Graduate
  • No Eligibility Required (CSC MC 10, s. 2013 – Category III)

Duties and Responsibilities:
a. The Laboratory Aide will receive and assist in encoding samples received in the clinical genomics laboratory for testing;
b. Perform inventory check and aid in the requisition of stock as needed;
c. Prepare physical copies of clinical reports for collection;
d. Assist in other laboratory functions as requested.

Interested and qualified applicants should signify their interest in writing. Attach the following documents to the application letter and submit through email at [email protected]:
Required Documents:
1. Letter of application addressed to Prof. Ariel S. Betan
2. Comprehensive Resume with ID picture
3. CS Form No. 212 Revised 2017: Personal Data Sheet (PDS) with attached Work Experience Sheet
4. Photocopy of Scholastic Record/Academic Record such as diploma or transcript of records (TOR)
5. Photocopy of certificate of eligibility/rating/license
Supplemental Documents (if any):
6. Original copies or certified true copies of Certificates of Employment, Contracts, Appointments or Service Record
7. Photocopy of Training Certificates or Learning and Development Interventions
8. Performance Ratings or Certificate of Performance for the last two (2) rating periods (i.e. January to June 2020 and July to December 2020) with at least Very Satisfactory ratings or its equivalent
9. Certificate/s of Awards/Citation/Commendation

Submissions should only be made through email ([email protected]).